| Taken from Webster's Dictionary, an event by | | | | others were seated with some casual furnishings. |
| definition is “a noteworthy happening”. In | | | | Another consideration is whether the facility can |
| today's society this simple definition can be | | | | accommodate any audio and visual equipment that |
| extrapolated to mean any one of a multitude of | | | | may be needed. Items such as projectors, screens, |
| things. Your next “noteworthy happening” | | | | monitors, podiums, microphones, lighting and high |
| could range from a birthday, graduation, mitzvah, | | | | speed internet access. Almost any event will |
| wedding or anniversary to an art exhibit, fashion | | | | incorporate some form of A/V equipment, from the |
| show, corporate meeting, product launch, fund raiser | | | | simplest thing like dimming the lights to present a |
| or charity auction. | | | | birthday cake with candles to a full blown theatrical |
| One of the most important factors for holding any | | | | performance or film screening. |
| successful event is the venue. In New York event | | | | In addition to audio and visuals almost every single |
| space can run the gamut from studios and lofts to | | | | event that one can imagine will incorporate some |
| state of the art night clubs and classical theaters, | | | | type of food and beverages. Choosing an event |
| choosing the space that's just right for your occasion | | | | space without considering food and beverages is a |
| or gathering is critical to making and leaving the right | | | | recipe for failure. You don't always need a facility |
| impression on your attendees. | | | | that can prepare a full menu, but be sure to chose a |
| A preliminary consideration should be the number of | | | | facility that can accommodate the needs of the |
| attendees, keep in mind you're not after an exact | | | | event. You will find that some facilities do not actually |
| final head count at this stage, and your not looking | | | | prepare any foods at all but will have a list of |
| for how many people will be invited, but more of a | | | | preferred caterers and vendors while others actually |
| ballpark estimation of how many people will actually | | | | have full banquet kitchens that can prepare |
| be attending. It is critical to find a space that is | | | | everything from salads and appetizers to desserts |
| suitable for the number of guests. Many NYC event | | | | and ice sculptures. |
| venues are flexible in how many people they can | | | | At the end of all this is a price tag. You may be |
| accommodate. | | | | sidled with a strict budget for the entire event, or |
| In conjunction with the number of attendees one | | | | you may have a bit more flexibility with guidelines for |
| must consider more than just the total fire code | | | | each seperate part of the occasion. In either case |
| occupancy for a given establishment. You must think | | | | you should have a list of what is absolutely required, |
| about what the guests will be doing during the event. | | | | the must haves. Then a list of what you would like |
| Will you be serving a formal sit down eight course | | | | to do if there were no limits on spending at all. Figure |
| meal with wine service, or will their be cocktails and | | | | out the cost of the necessities and then go through |
| passed hors d'oeuvres. Also will the guests need to | | | | and prioritize the wish list and see how many of |
| be seated for a presentation or ceremony, or could | | | | those items you can squeeze in. |
| some remain standing, networking and mingling while | | | | |